By Phil Ellerby
Discovery Surveys Ltd are a Doncaster-based business which provide a wide range of utility surveys and mapping for street works contractors and the construction industry.
Established in 2001 by owner Steven Rafferty, they currently employ five full-time surveyors who operate in the field on a daily basis.
Due to the complex nature of their off-site work, the team at Discovery Surveys constantly purchase tools, parts and equipment to carry out their duties.
When working away overnight, surveyors also pay for their accommodation and meals using a company credit card.
Not only does this result in a high number of bank transactions every month, it also means there are a lot of receipts to keep track of.
From an accounting perspective, Discovery Surveys wanted to accurately monitor every payment so they knew exactly how much VAT they owed ahead of the quarterly payment deadline.
To save time and make life easier, we recommended using Xero for bookkeeping – a proven way for any business to regain complete control of its finances.
After some in-depth training from our in-house Xero expert Abbie Clarkson, office administrator Angie Worgan no longer had to scan in receipts or manually reconcile every transaction on a spreadsheet.
Now she uploads all the company’s receipts securely via a smartphone app. And the intelligent Xero software automatically reconciles each transaction, ready for Angie’s approval.
Making this seamless switch to cloud accounting has helped to simplify the bookkeeping process.
“With us paying our VAT quarterly, we were keen to know how much VAT or tax we owed at the end of every month so we could plan ahead,” explained Angie.
“Abbie was really good from start to finish. She guided us through Xero step by step and thoroughly explained everything we needed to know.
“Not only does Xero save us time, it ensures every receipt is accounted for so we never miss out on claiming any expenses we’ve incurred which are tax deductible. And because a lot of the accounting processes are now automated, it’s very easy to track expenses on the go.”