Everything 64-8 | What You Need To Know

By Tyler Boston

Throughout this article we will be discussing your frequently asked questions in regards to the popular 64-8 form everybody asks about.

For starters, the 64-8 is required by HMRC to act on clients behalf as their agent.

This allows us as agents to be authorised to speak to HMRC on your behalf. It also allows us to get you onto our HMRC logins to look into your taxes. This can be done for either your company or self-assessment. (Including Partnerships and Sole Traders).

Table of contents:

Where Do I Sign A 64-8?

Due to there being two signature boxes on the 64-8 form, many people get confused about where to sign. Or making sure the correct sign box is filled in, on the correct part for authorisation.

Below, you will see a screenshot on where to sign the 64-8 for authorisation, this is circled in black.

The box that is not circled that says signature can be signed. But this is only if you want us to be authorised for tax credits as well as any other taxes.

More info on 64-8 forms from the HMRC: www.gov.co.uk/

What Parts Do I Need To Fill Out?

64-8 form from the HMRC

There may be many people viewing this article, some clients, some people using this simply as a guide.

For our own clients, we will fill out the rest once the signature has been completed, and the form has been sent back to us. This will then get sent to HMRC.

For those of you using this as a guide, the agent of your choice will do this for. This is of course after the signature has been applied.

But since as you are on this guide, and got this far down the article, I suspect you may want to fill out this for yourself.

Filling out the information after the signature simply depends on what taxes you are registered for.  This also includes if you are a self-assessment client (including sole traders and partnerships).

For example, if you are a limited company and are registered for corporation tax, PAYE and VAT you will need to fill out your company’s information for all of those taxes. Furthermore, you will need information such as Company Number, Company UTR, VAT number or PAYE reference.

If you were a self-assessment client, partnership, or sole trader, you would need to fill out the top section on the right-hand side. Also, you may either fill out your personal UTR. Or your Partnerships UTR and your National Insurance number in that section.

Does HMRC Accept A Scanned Copy?

HMRC do accept scanned copies as long as they are clear enough to see the signature. Including all the information that is written on the form.

If this is sent back to them unclear in any way, they will send this back to you. Meaning, this will delay the agent authorisation process.

If you need your agent to talk to HMRC for any important reason, this can be an issue if not done correctly in the first instance.

Does HMRC Accept E-Sign?

HMRC, unfortunately, do not accept E-sign.

The 64-8 needs to be signed with a wet signature. If this is sent with an E-sign, it will not be accepted and may cause delays.

If you cannot sign the form with a wet signature for any reason, you can ring the relevant department. Details can be found on the Gov.co.uk website. Or you can fill out the 64-8 form online and print this off using the online signature.

Where Do I Send My 64-8?

If you are reading this as one of our clients, we can send this 64-8 for you over to HMRC. Once the signature has been done, you can leave the rest of the form to us and we will send it to HMRC.

If you are reading this as a guide the address you would need to send it to can be found on the back of the 64-8 form. However, if this has already been printed without the details on the back then you can send the form to the address below:

National Insurance Contributions and Employers Office
HM Revenue And Customs

How Long Does It Take To Process The 64-8?

Processing the 64-8 and applying it to your record for your taxes with HMRC can take up to weeks to process.

If you need your agent to call in the meantime you can call HMRC to give 1-day authorization for anything urgent for your agent.

You will be given a reference number which you will need to pass on to your agent or anyone acting on your behalf and they will be able to speak to them for that issue.

What Next?

There you have it, your guide on 64-8 forms. I hope that you’ve come away with the main points on what a 64-8 form actually is, how you can use it, and how it can benefit you.

If you need any assistance with anything mentioned in this article, please feel free to give us a call on 0113 2189552 and we’ll be happy to help.

Lastly, if you need more information on anything tax-related, such as MTD, don’t hesitate to send us an email with your questions to savetax@northernaccountants.co.uk

How To Post A Purchase Invoice In Xero

By James Harrison

Step 1:

To correctly reflect your purchase invoices & total amount payable within Xero you will need to extract the information from the invoice and post/submit this within Xero.

Information from invoices can either be manually inputted into Xero or Extracted digitally via a dedicated software. Software such as Receipt bank or Hubdoc.

Step 2:

To post a new manual purchase invoice into Xero you will need to access Xero>Business>Bills to pay>new bill.

Step 3:

This will open a new template to manually input the purchase invoice information.  From this template, you will be able to input Supplier name/Date of invoice/due date/invoice reference/ currency/ unit quantity/ Unit price/ type of purchase/Tax amount.

Once all of the data has been manually extracted into Xero the template (Draft invoice) can be approved. Once this has been approved the invoice has been submitted into your accounts and will reflect the data put.

Step 4:

Once an invoice has been submitted, you can now upload a PDF version of the invoice for record-keeping. You can access by Selecting the folder paper in the top right-hand corner of the approved invoice

From here select upload files. This will allow you to browse your current files within your computer database and upload any relevant files related to the invoice.

Step 5:

Now you have an approved purchase invoice within Xero, this will prompt additional commands in relation to the new invoice just posted. You can find this in the top right corner of the invoice under the drop-down “Bill options”

The dropdown will give you access to the following

  • Repeat bill. Repeat bill will allow you to create a reoccurring bill given the information provided for a set period. This is perfect for bills you know are set up monthly on direct debit/Standing Order.
  • Void. This will allow you to delete the bill posted to the accounts.
  • Copy. This will allow you to extract the information provided in the bill and copy them into a newly created bill template.
  • Edit. This will allow you to edit the data within the approved bill potentially for mistakes or miss postings. The bill will need to be re-approved if the information has been edited.

Add Credit Not. Add credit note will allow you to post a credit based on the data of the original bill approved.

Step 6:

Also once approved and posted this will prompt a command “make a payment”. This can be found at the bottom of your bill.

This will allow you to mark when a bill has been paid. Here you can enter the amount paid (In full or part paid) The date it was paid, The bank account it was paid from, and a payment reference.

Once the information has been entered, “add payment” will post the payment against the bill and this will now be marked as paid.

CIS Specialised Accountant Near Me | In Leeds

By Sarah Lockwood

Do you work within the Construction Industry? If so, Northern Accountants can help your business as we’re accountants who are specialised in CIS related tax and business support, based in Leeds, West Yorkshire.

CIS logo for the article CIS Specialised Accountant Near Me In Leeds

For starters, what information do you need to know?

As a subcontractor, being CIS registered can increase cashflow and benefit you in many other ways, as the tax is deducted at source. Meaning, it is already paid on your behalf by the contractor.

The deductions are seen as advance payments towards the subcontractor’s tax and National Insurance that will be owed at the end of the tax year.

This avoids a one-off balloon payment being due at the end of each year. It also means that you only have the remaining balance to settle, if any.

If you are a contractor, you must be registered under CIS. You are seen as a contractor if you pay subcontractors for labour that relates to construction work.

Here at Northern Accountants, we have a specialist team who are CIS accounting experts. If you need help with your accounts or business support, contact our office or continue reading to learn more.

Northern Accountants

Table of contents:

What Is CIS?

CIS stands for Construction Industry Scheme. Under the scheme, there are contractors and subcontractors.

Contractors deduct a portion of the money from a subcontractor payment to then pay to HMRC. This can be deducted at 0%, 20%, and 30% depending on the sub-contractor.

The way to find out how much CIS tax you need to deduct from each subcontractor, is by verifying them through the HMRC website or your preferred accounting software.

To be able to verify a subcontractor, the minimum information required is their trading name & their UTR in which they verified themselves with HMRC.

  • 0% deduction means the subcontractor is registered as Gross Status, where contractors aren’t allowed to deduct CIS tax from them.
  • 20% deduction means the subcontractor is registered at the standard deduction rate per HMRC.
  • 30% deductions mean the subcontractor has not yet verified themselves with HMRC, and so they aren’t recognised and are seen as an unknown subcontractor within the Construction Industry Scheme.

CIS deductible means you are a contractor and must pay the tax element that you have deducted for the payment to the sub-contractor.

CIS Suffered means you are the sub-contractor and you have received a payment net of any deductions.

When, And How Often To Submit Your CIS?

CIS submissions are to be sent to HMRC monthly.

CIS returns for CIS stopped and EPS submissions for CIS suffered are due to HMRC by the 19th of every month.
The period you are reporting for will be the 6th of the month to the 5th of the next month.

For example, if you are reporting CIS figures for the period 6th of April to the 5th of May, this will be due to be submitted and any payment will be due by the 19th of May.

Does Your CIS Affect Your PAYE Due?

Your CIS doesn’t directly affect your PAYE. However, it does affect how much you pay.

If you stop CIS from your subcontractors, this amount is due to be paid back to HMRC every month, so this can be added to your PAYE figure that is already due.

Also, if you suffer CIS, the amount suffered for the month can be deducted from your original PAYE amount due for the related month.

Lastly, if you are a contractor and a subcontractor, which means you stop and suffer CIS, then you can add your stopped figure to your PAYE figure, and then deduct how much CIS that you have suffered for the period and this is the amount that will be due.

Sometimes, if you suffer more than the total of your CIS stopped plus your PAYE, then you will be in credit for the related period and then will have nothing due to pay. More info in regards to paying CIS or PAYE can be found with HMRC: www.gov.uk/pay-paye-tax

Do You Have To Be Registered For CIS?

The simple answer is if you are a contractor then yes you do have to be registered under the CIS scheme but if you are a subcontractor then you do not. However, this is when you will have 30% deductible from the payment you are owed.

You also do not have to be registered under the CIS scheme if you are not related to the construction industry.

More info about this can be found on the gov website: www.gov.uk/what-is-the-construction-industry-scheme

What Next?

I hope that this article has helped you to understand the steps you need to take to become CIS registered, and all the steps in between. Whether it be as a contractor or subcontractor.

If you need any further help on how to register for CIS, or you’re looking for a CIS accountant who knows your industry inside out, please contact us at Northern Accountants as we’ll be happy to help.

How To Record An Overpayment In Xero?

By Jayne Waugh

If you overpay a Supplier or your Customer accidentally pays you too much then you should record this in Xero when you reconcile your bank account.

To record and reconcile the transaction, follow the simple steps below:-

Customer Overpayment

  • In the reconcile tab of your bank account, select the transaction you want to reconcile and add details
  • Next to received as, select overpayment. This will show on the customers account as an overpayment.  This can be off-set against future invoices or can be paid back to the customer.

RELATED: Get a FREE Xero Health Check here

Supplier Overpayment

Next to spent as, select overpayment.This will show on the suppliers account as an overpayment.  This can be off-set against future invoices or can be paid back to you.

If you require any further assistance please don’t hesitate to contact a member of the team, we will be more than happy to assist you!

5 Benefits Of Using Xero For MTD

Robyn Jones

In this article, I’ll run through 5 benefits of using Xero for MTD. Such as, how easy it is to submit your digital VAT returns. Or even how simple Xero makes it to electronically store all of your paperwork on the Cloud, and much more.

Xero logo on the benefits of using the software for MTD

For starters, when MTD was introduced in April 2019, thousands of business owners like yourself were looking for a compatible software that was easy to use for digital VAT returns following MTD guidelines, and that’s when Xero stepped in.

Xero offers an intuitive, yet comprehensive software that allows integration of multiple Apps that you may already be using. This is why we believe Xero is the heads above the rest.

Keep reading to learn the 5 benefits of using Xero for MTD.

Table of contents:

You Can Go Paperless!

As we all know, HMRC asks business owners to keep all business records for 6 years from the last year-end, this means as a business owner it may be hard to keep track of paperwork.

One of the main benefits of using Xero to store paperwork and submit your MTD VAT returns is that you can attach all your purchase and sales invoices on your Xero software and dispose of all the loose paperwork and receipts you have lying around at home or in the office.

All invoice attachments can be viewed with the click of a button. If you, a customer, supplier or HMRC want corresponding paperwork that relates to any of your transactions you will simply be able to select and download the original.

Another benefit of going paperless and keeping all your records in Xero means that everything is easy to find and you can search for within seconds.

You Have Visibility Of All Historic MTD Returns

On your Xero accounting software under your VAT heading you can clearly and easily see full visibility of all your previous MTD VAT returns.

You can look who submitted the return, what date the return was submitted and exactly how much you are due to pay or HMRC are due to pay to your business. If you are not using Xero you can also see this if you have HMRC online logins for VAT services, you can sign up for this here on the gov website: www.gov.uk.send-vat-return

You Can See Any New VAT Updates Published By HMRC

A third benefit to using Xero as your accountancy software for submission of your VAT returns is that the VAT tab includes all new releases and updates published by HMRC.

The information is shown at the top of the screen and is there to allow the business owner to read through any information before you submit anything to HMRC.

For example, all new information about deferred payments was published here and the change from 20% to 5% on certain goods relating to the hospitality sector has been published. Xero provides you with a snapshot of any new information that may affect your VAT return before you get a chance to submit it.

Not only does this improve your knowledge of the always updating VAT guidance given from HMRC but it ensures that the information you are submitting to HMRC is correct and accurate.

Xero Knows When Your VAT Return Is Due Even If You Do Not

Another massive benefit to using Xero for your MTD needs is that you will be able to see exactly what is due and when.

Xero has fantastic visibility so you are aware if anything is overdue, it will be shown in red on your Xero VAT tab and will tell you exactly how many days your return is overdue for submission.

It will also tell you how many days you have left before your next submission is due.

This is a massive help as business owners like yourself may not have the time to keep up to date with all the filing deadlines and submissions that you need to so Xero is there to help remind you. You will avoid late submission fines and be on top of your tax affairs.

RELATED: Get your FREE Xero Health Check here

You Know Exactly What Is Due To And From HMRC

The biggest benefit of using Xero for your MTD is that you can see exactly what you have due to pay and you know exactly when it is due to be paid.

Xero has the functionality to show you the vital information that you want to know.

You will be able to see what you are owed or what you owe to HMRC, the date that it needs to be paid and if you have a direct debit in place, this information will also be available to you so you can avoid making multiple payments in error.

Xero easily allows you to be able to see what money you will be paying out in the future or what money will be coming back to you allowing you to plan so that you know exactly where your cash position stands.

There are and have been a range of accountancy software’s that have been introduced or adapted to function with MTD, if you would like further information on this please contact us at Northern accountants or consult the Gov website. More information on MTD can be found here: www.gov.uk/topic/business-tax/vat

What Next?

There you have it, 5 benefits of using Xero for MTD.

I hope that you’ve gained enough valluable information from this article to make an educated decision on what software you should be using.

In our opionion, Xero is the best software for business owners, big or small.

If you need more advice or information on Xero, and how you can use it, please don’t hesitate to get in touch today using the links below.

10 Quick Tips To Get The Most Out Of BrightPay

By Georgia Copley

BrightPay Connect makes managing your payroll quick and easy.

The easy to use payroll software is desktop based and has many tips and tricks to make payroll run smoothly.

Finding your payslips and keeping up to your HMRC payments has never been easier.

Table of contents:

How To Find HMRC Payments In BrightPay Connect

This a simple and easy way to manage your HMRC payments.

Firstly, log into your bright pay connect.

Now you will be in your employer dashboard from here you will need to click into your HMRC Payments tab.

This will now take you to your total amount due and your payment periods that are pending.

You can also click on a payment to view the full P30, this shows you the full breakdown of how the amounts are calculated.

How To Find Hourly Paid Staff In BrightPay Connect

To find your hourly paid staff in bright pay, first you will need to go into your employee dashboard and select payment method of hourly paid.

This will now show you all your employees who are paid hourly.

How To Find Payslips In BrightPay Connect

  • Log into your Bright pay connect account
  • Click into the tab named employees

This will now take you to all your individual employees on your payroll.

  • Now click into the employee of choice.

You will now see a notifications box and employee details box.

  • In the notifications box you will be able to click in all payslips for this employee which are active.

How To Get Payroll Summary In BrightPay Connect

Firstly, log into your Bright pay connect.

Now click into reports and into payroll summary.

You will now see a drop down to put in the month you need the payroll summary FROM and TO.

Finally, you run the report and it will appear on your screen.

How To Send Out Employee Invitations In BrightPay Connect

This is through your employee dashboard as show in example below…

Now all you ned to do is click send invitation email which will trigger the email automatically to the employees of choice.

If you cannot manually do this it could be because your employee self service options are not on. This can only be done by the admin of the account. For more information on this emailsupport@brightpay.co.uk

How To Find Document Uploads In BrightPay Connect

The documents section in bright pay is easy way to save details you may later need in there.

To upload this information firstly you will need to go into your dashboard in your Bright pay connect.

Now click into document and press ADD (this will now let you upload a document to save in this section)

How To Find Your P45 In BrightPay Connect

  • Log into your bright pay connect.
  • Click the tab Reports
  • Scroll down to find P45
  • Click into this and the document will then be available to download or print.

How To Access Your P32 In BrightPay Connect

First, you will need to login to your account and click on the tab called Reports.

Then the below will appear …

Now you will need to click into p32, and the document will appear for all employees.

How To Change Personal Details In BrightPay Connect

You can change your personal details by logging into your dashboard and clicking into the tab called employees. From here you will need to click into the employee of choice who needs their details changing.

You will now see a box called employee details. All you need to do now is click on update details and this will let you edit all details for this employee.

How To Access Your Calendar To Book Annual Leave

    • Firstly, log into your bright pay connect.
    • You will now be on your dashboard and will need to click in to calendar.
    • From here you can see all different months.
    • All you now do is click “add leave” and this will give a box of information to fill in to submit your annual leave.

What Next?

Bright pay is a quick and easy use of a payroll software. Its simple steps above to process payroll make payroll for larger clients more accessible and more manageable.

To get more advice on Bright pay Connect visithttps://www.northernaccountants.co.uk

Or call Northern Accountants on 0113 218 9552

How To Post Your Payroll Journal In Xero

By Robyn Jones

Step 1:

To post your payroll journal in Xero or any accounting software you will need a report to show your finalised payroll.  This could be from your payroll software or a report given to you by your payroll provider or accountant.

Most payroll providers and payroll software such as bright pay will have integrations set to your accounting software that will be able to post the journal for you.

Step 2:

To post the journal in Xero you will need to access Xero > Accounting > Manual Journals, below is an example of where you need to be on Xero:

Step 3:

In this section of Xero, you can see all journals that have been previously posted and you have the ability to either set up a new journal, import a journal or produce a repeating journal.

For your payroll journal you can either add a manual journal, which will be more useful if your wages are different every week/month and the figures will need to be amended each time.

Importing a journal can be easy to use if you use a payroll facility that can produce journal integrations.

A repeating journal would be appropriate for when the payroll figure do not change on a week by week or month by month basis and stay the same all year round.

Step 4:

Once you have decided which type of journal is most appropriate to use you can select and taking the figures from your payroll report or information provided by your accountant or payroll provider, you can enter them into Xero as below:

Here the first thing you will fill out is the description of your journal so you can refer back to the journal and find what the journal entry relates to.

Secondly you can enter the date of the journal, which in this case will be the period relating to the wages, in the example above I have used the 30th of September 2020.

In this example the wages journal only consists of gross pay and net pay.  Gross pay is posted to an expense nominal in the profit and loss and the net pay is posted to a liability account to sit in the balance sheet until the amount is paid to the employee.

If the journal you are completing is more complex than the journal above please do not hesitate to call Northern accountants and someone will be happy to go through this in detail.

5 Benefits Of Using Xero For CIS!

By Sarah Lockwood

There are many accounting software currently on the market that can be useful for producing and submitting CIS information and returns.

One that we recommend the most at Northern Accountants is Xero.


Because we belive it’s the most comprehensive accounting software that makes submitting CIS information, tracking payments, filing invoices and tax returns to the HMRC a breeze.

Table of contents:

Easy And Efficient To Use!

One of the main benefits of using Xero to prepare and submit CIS information to HMRC is that it is simple and straight forward. It can also be completed alongside your day-to-day bookkeeping.

CIS transactions can be easily reconciled in the bank. They will also be sent to the correct nominal codes, which will later calculate the figures needed to be sent to HMRC for every period.

Xero also gives you the clear visibility needed of previous and upcoming submissions. This ensures that you keep on top of your tax affairs.

Subcontractor Verification

Another benefit is that you can verify your subcontractors through Xero, rather than the HMRC website.

The information needed to do this is the trading name and UTR number. All information required is clearly set out on the Xero contact template if CIS registered.

Using Xero to verify subcontractors means that you instantly know how much CIS tax is to be deducted from the source when making payments.

Xero advises whether your subcontractors are registered for CIS or not. You can also check this using the HMRC website by logging in with the following link: www.gov.co.uk/paye-online/

Automatic CIS Tax Calculation

Calculator and paper showing the Xero allows for Automatic CIS Tax Calculation

Once you have verified your subcontractor through Xero, it will then be easier to calculate the CIS tax that needs to be deducted from your subcontractor.

For example;

Your subcontractor will need either 30%, 20% or 0% deducted. This depends on what it comes back at once you have verified them.

  • 30% means that they have not yet registered or verified themselves under the CIS scheme.
  • 20% means that they have verified themselves and are standard rated.
  • 0% on the other hand, means that subcontractor has registered as Gross Status. This means no tax should be deducted at source. Leaving the gross amount of the invoice to be paid directly to them.

The CIS deduction is automatically calculated when you create an invoice for the subcontractor.

The nominal you need to use in Xero to ensure the CIS tax is taken off is ‘CIS Labour Expense’. This will then calculate the final amount. The final total of the bill is the amount that you need to pay your subcontractor.

CIS Return Submission Through Xero

If all of your subcontractors are verified through Xero, then you are able to submit your CIS return through Xero.

The CIS deducted, which is calculated on each subcontractor invoice is added together. This then leaves a figure that needs to be submitted to HMRC.

As your CIS deductions are automatically worked out by Xero, Xero also calculates the amount that needs to be reported to HRMC every period.

All you need to be able to submit your CIS return through Xero are your HMRC logins.

For more information on using Xero to manage your CIS, contact our offices for help. Alternatively, use the following link to read more on Xero’s website About Construction Industry Scheme (CIS) in Xero

Electronic Downloads Of CIS Statements

A final benefit of using Xero for CIS is that you can download your subcontractor’s deduction statements electronically. This feature can be found in the reporting tab and is simple and easy to do.

They can be downloaded as PDF documents, meaning these can be sent out to your subcontractors for them to easily view.

Xero can ensure that you have accessibility to previous and current records in relation to CIS. If for any reason copies are requested directly from the subcontractor or HMRC.

What Next?

In conclusion, I hope you found this article useful, and that you took away everything you needed to known about using Xero for CIS.

If you get stuck when using Xero in order to prepare CIS information for yourself, your subcontractors, or most importantly, HMRC – please feel free to get in-touch.

If you need more information on either the Construction Industry Scheme, using Xero or any of your tax or business related questions – contact us at Northern Accountants, we’re always happy to help.

Should You Re-Enrol Your Staff Into The Pension Scheme?

By Jayne Waugh

As a Business Owner, every three years you will need to re-enrol your staff who are eligible for automatic enrolment but aren’t in a qualifying scheme.

As an employer, your duties will vary depending on whether you have staff to re-enrol or not. Either way, you will need to complete a re-declaration of compliance. This is needed to inform The Pensions Regulator (TPR) how their duties have been met.

The steps below will guide you through your employer re-enrolment responsibilities to keep you on the right track…

Step 1 – Choose Your Re-Enrolment Date

An employer’s re-enrolment date occurs by default on the third anniversary of their automatic enrolment staging date. Fortunately, there is a six-month window that you can choose from. This being, three months on either side of the anniversary of the staging date.

How do I find my re-enrolment date?

The Pension Regulator re-enrolment date tool will assist you in choosing your re-enrolment date.

Step 2 – Assessing Your Employees Within Your Payroll Software

The employees that must be assessed must meet one of the following criteria:

  • 1st… they opted out of the pension scheme.
  • 2nd… they left the pension scheme after the opt-out period.
  • 3rd… they are still enrolled in the pension scheme. But have reduced their contributions so it is now below the total minimum level.

There may be certain staff that meet the above criteria but do not need to be assessed if they fall into one of these categories:

  • Already in a qualifying pension scheme.
  • Below the age of 22.
  • Are at, or over state pension age.
  • They have not met the AE earnings criteria.

Where employees meet the age and earnings criteria, there are certain circumstances where the employer can choose whether or not to re-enrol the employee:

  • Employees who left the automatic enrolment pension scheme within the 12 months leading up to the re-enrolment date.
  • Employees who were paid a winding-up lump sum in the 12 months leading up to the re-enrolment date. Then left the employment and were later re-employed by the same employer.
  • Employees who have either given notice or been given notice of the end of their employment.
  • Employees who hold the office of director with the employer.
  • Lastly, employees who are a partner in a Limited Liability Partnership. Which is the employer, and is not treated for income tax purposes under HMRC’s salaried member rule.

Step 3: Re-Enrolling Your Employees

Once you have determined which employees are eligible for automatic re-enrolment. The next step is to re-enrol these employees into a workplace pension scheme.

This must be done within six weeks of the chosen re-enrolment date.

Employer and employee contributions must also be paid into the pension scheme.

Step 4: Communicate With Your Employees

After re-enrolling any staff member back into an automatic enrolment pension scheme. You are legally obliged to write to each member of staff informing they have been re-enrolled into the pension scheme.

The letter must explain that they have been enrolled. It must also explain their right to opt-out of the pension scheme. And it must also contain details of what contributions will be paid into the scheme. Your chosen payroll software will produce this letter.

Step 5: Complete Your Re-Declaration Of Compliance

The re-declaration of compliance must be completed within five months of the third anniversary of an employer’s automatic enrolment staging date. Furthermore, the re-enrollment date chosen by the employer does not change the re-declaration deadline.

The re-declaration of compliance is an online form. It informs The Pensions Regulator that the employer has met their legal re-enrolment duties.

If someone else is helping the employer with their automatic enrolment duties, it is still the employer’s legal responsibility to ensure the re-declaration is completed on time and filled in, correctly.

To complete your re-declaration of compliance, you can do so here: www.thepensionsregulator.gov.uk

Although an employer has five months to complete this re-declaration of compliance. It is recommended that it is completed as soon as possible after the re-enrolment date.

What Next?

Whether you had staff to put back into your pension scheme or not, you will still have ongoing pension duties.

Then, every three years you will need to reassess your staff to see whether you have any who must be put back into your pensions scheme

Failure to complete your pension duties could result in you receiving a fine from the Pension Regulator.

If you need help with any pension query that you may have. Don’t hesitate to contact our offices using the link below – we’ll be more than happy to help.

How To Allocate Multiple Payments On Xero To One Invoice?

By Robyn Jones

There are two ways to pay off an invoice in Xero using multiple payments.

  • The first way is to do it directly through the bank if the payments have come from a bank account.
  • The second is to pay it directly to the invoice. This method can be used if payments did not come from a bank account.

The first method of paying off invoices using multiple payments is directly from the bank.

As usual, you would select the find and match tab on your payment in the bank.

Once you have searched and selected the invoice you would like to pay, the word ‘split’ will appear before the amount and here a new tab will appear for you to enter the amount you would like to pay off the invoice.

When you have made a payment against the invoice you will have the outstanding amount left on your ledger that is still to be paid.

The second way you can pay or part-pay an invoice in Xero using multiple payments is using the payment box at the bottom of the invoice.

All you will need to do is enter the amount, date, payment method and reference as below:

What Next?

For more help using Xero, don’t forget you can contact Northern Accountants for all of your Xero software needs. Such as training, technical support, or even business and accountancy advice, we’re here for you.

Northern Accountants (Leeds), Olympus House, 2 Howley Park Business Village, Pullan Way, Leeds, LS27 0BZ